Open Gardens success

This year the Open Gardens made £1670 for the NGS, including £215 worth of plants, a very impressive sum considering the torrential rain that was endured for much of the afternoon.  

The teas made £484 which will be divided equally between St. Michael's Church and the Village Hall.  

Last year the total raised by us for the NGS was £1285 but the entry fee was raised to £5 this year after being at £4 for many years.

Congratulations to all who opened their beautiful gardens and thanks to all those that helped with the day.

Location Map of the Village Hall

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Village Hall Management Committee Report 10 June 2013

Committee Report 10 June 2013

1) Administrative

  a) Aon, insurance paid

  b) GASDS - Top up on cash donations needs to be investigated

  c) Website, proposed solution withdrawn by Giles St Clair.  Peter Cook reviewing options.  Possible Facebook/blog page to be opened for Open Gardens.

2) Maintenance

  a)  The switch for the left-hand infrared switch has been replaced.

  b)  The left-hand gate has been fixed.

  c)  There is rather a precarious branch over the shed on the boundary with Orchard House, note chairman's conflict of interest.

  d)  Storage Solution

   i. The Youth Forum has repainted the storage room in preparation for the storage solution to be implemented, see above.  Some shelving is to be added shortly and the back window blocked with insulation and hardboard.

  ii.  A volunteer is required, Simon Wilce has offered limited drilling services.

3) Snag List

  a)  See attached.

4) Caretaking and Curating

  a) Cleaning

   i. No issues have been reported.

  b) Heating

   ii. The Chairman is progressing a switch to a single-rate tariff with SWALEC, something that was done by us but not be SWALEC.

  c)  Shed clearout

   i.  Was completed by Simon Wilce

   ii.  The skittles have been loaned to Genetta at Mollington Fete.  Donation of a bottle of wine received.

  iii.  We have had a request from the Rotary Club for the loan of our coconut shy.  Donation requested.

 d)  No other matters reported.

Snag /Wish List
	Security/Safety		Comfort/Neccessity	Estetics
	Kitchen Tiling		4+2 Lighting Porch	Car Park
	Double Glazing		Shelving Kitchen	Decorate the Hall
	Intumescent Strip*		Heating in Kitchen	Rendering on the outside
			Tables
	Car Park  (Safety)		Curtains and Blinds	Soffit Repaint
	·         *See VHR Apr 2013
To Do/Requests
	Front Driveway Storage Room		Nappy Changer in Loo
			Tea Urn Problem
			Storage Solution
			TV in Alcove Art Group Tables
DIY List
	Fix Inside Door			Queen's Portrait
	More Coat Hooks			Forresters’ Cabinet
	Remount Fire Extinguishers Concrete Render on the front of the Hall Pointing			Soffit Repaint
	Repaint Coconut Shy and other Fete Equip Repair ‘Bonfire Notice’			Repair Tombolas
	Paper Towels in the Kitchen			Repair Shed
To Buy
	Marquee	Gazeboes Tables

 

Purpose and Aims of the Committee

1.      Purpose and Mission Statement of Warmington Village Hall Management Committee

1.1.   Purpose of the Committee

·         To own and manage WVH in trust on behalf of and for the benefit of the villagers of Warmington.

1.2.   Mission

·         To meet our Objectives in a way which creates an enhanced spirit of well being and community in the village. 

1.3.   Objectives (Aims)

·         To raise funds by staging events which so appeal to villagers of all ages that they look forward to participating

·         Conduct the Committee affairs efficiently

·         Run the Hall within all legislative requirements

·         Improve the quality of the Hall to attract more bookings

·         Ensure the Hall has facilities which cater for all age groups

·         Raise awareness of the activities of the Village Hall

Warmington Fete 2013

Now is the time to start thinking about your contribution to the village fete. Nearer the time we will be circulating the usual requests for help, books, produce, cakes, bric-a-brac and jumble etc, but if you have things that you are clearing and would like to get rid of them before September 1st, let us know and we will relieve you of your items and store them ready for fete day.  Contact Kate, Grove Farm

Warmington Ball 2013

The Warmington Ball will take place on Saturday 14th September 2013. Further information will be published shortly. Contact warmingtonball@gmail.com for further information.

Agenda for Meeting - April 10th 2013

Agenda for 388^th Meeting – Full Meeting

8pm, Wednesday, 10^th April 2013

Location – tba

1. Apologies for Absence
2. Minutes of the Last Meeting
3. Matters Arising

4. Constitutional Matters

a)      Welcome to Gardening Club Representative

b)      Full and Administrative Meetings and Extra-Ordinary Meetings

5. New Bookings

a)      Rural Cinema – Jenny

b)      Tai Chi – Weds, 1^st May

c)      Polling Day Thursday, 2^nd May

6. Treasury

a)      Transfer of Treasurer role

b)      Treasury Report

c)      Cash Flow Forecast

d)     Annual Return 2012

7. Events

a)      Easter Egg Hunt, Saturday, 23^rd March, round up

b)      Open Gardens, Sunday, 23^rd June

c)      Fete,  Sunday 1^st September

8. Village Hall Report

a)      Administrative

·         Website Update

b)      Maintenance

·         Fire Assessment

·         Intumescent Strip

·         Car Park decision

c)      Cleaning and Curating

9. Any Other Business

a)      First Aid Course – Sarah Denison

10. Date of Next Meetings for the Year

a)                            Wednesday, 8 May

b)                            Wednesday, 12 June

c)                            Wednesday, 10 July

Minutes of Meeting - 10th April 2013

Warmington Village Hall Management Committee

Minutes of Village Hall Committee Meeting 10/04/2013

Present:  Simon Wilce, Georgina Bullworthy, Kate Lister, Sarah Denison, Jessica MacGregor, Tessa Harborne, Stuart Martin, Jenny Handscombe.

Apologies: Audrey Coates.

Minutes of last meeting:

Read and approved.

Matters Arising:

The minutes of future meetings to be posted on the Village Notice Board (Action: Simon)

Constitutional Matters:

Brenda Crocker was welcomed as the Gardening Club representative.

Monthly management meetings will henceforth be for elected and co-opted Committee members only.

Group representatives and event organizers will be invited to attend quarterly meetings (January, April, July and AGM).

Quorum: this consists of one-third of the elected members (i.e., two elected members).

Youth Forum:  Kate will continue to represent the Youth Forum for the time being.

New Bookings:

15 April: Messy Church

28 April: private Birthday Party

1 May:    Tai Chi “Taster Session”: 6.45 pm; no charge to participants. NB: There would be   possible clashes in May and June with PC meetings on Wednesday evenings.

Leaflets (to include information about possible new Saturday morning Zumba class) will be designed by Kate and distributed in the normal way.

18 May:  private event

St Michael’s Warmington:

It was agreed that the VH could be used free of charge for Sunday service in very cold weather.

Rural Cinema:

First viewing: 1 November (film title to be advised nearer the date). 

Licenses: A (free) premises license is needed for the “cinema”.  An application will be made on 1 August for an annual liquor license (£100 for Year 1; £70 for subsequent years. NB: this will cover all areas of the village, i.e., The Green as well as the VH). Action: Jenny.

Equipment: obtain information concerning all the necessary equipment; inform Simon once this has been obtained.  Action: Jenny.

Film storage: Simon

Next venue: Committee responsible for arranging delivery of film to the next venue.

Treasurer’s Report:

Georgina will hand over to Audrey before the next meeting (Georgina will then become Minutes Secretary).

The Report was distributed (Committee members to refer to it for details).  The Fete is the last event before the AGM in October; we need to raise a minimum of £2520 in order to cover the estimated running costs of the VH. 

Simon advised that the Annual Return needs to filed by the end of July: Action: Audrey to liaise with Nick Chadwick (VH auditor).

Events:

o    Easter Egg Hunt: a great success (despite the weather); a profit of £269.96p was made.  The “Number Squares” raffle was the biggest earner.  Jessica was congratulated for an excellentTreasure Hunt (N.B: the road should be closed if this takes place in future).  Cadbury’s have been thanked for their generous support.

o    Open Gardens: Sunday 23 June.  It is hoped that re-surfacing of the front car park will have been completed by then.

o    Fete: Sunday 1 September.  First planning meeting has already taken place: next meeting Thursday 11 June; time and venue to be advised.  Some monies are still outstanding from the 2012 fete: Action: Kate will pursue.

Village Hall Report:

o    Report circulated by Simon at the meeting.  All trustees have now signed. 

o    A Fire Assessment has taken place; on 16 April Specialist Fire Products are to change the “luminaires” (the 2 heaters mounted above the kitchen and lobby door), which are not working properly.  All appliances need a Portable Appliance Test; this will also be carried out by Specialist Fire Products (this includes the microwave, kindly donated by Sarah). 

o    The outside light is still unreliable; Stuart suggested that“movement detection” light would be better: Action: Simon.

o    Website update: Pete Cook is discussing this with Giles Sinclair (a website designer); the cost would be £1000.  Pete was advised to contact Balscote (who have a good website), and   is investigate the cost of using it as template. Action: Simon to contact Mark Burstall re. updating VH details on the Parish Council/Warmington website.

o    Car park: after obtaining several quotes, it was unanimously agreed to use Sutherpark to re-surface the front car park.  It is hoped that work will begin on 24 May.

o    Iron Fence and Gate: this needs to be repaired before re-surfacing work begins. Action: Simon.

o    Porch: Anglian Windows to be approached.  Action: Jenny

First Aid Course:

This will now be a Winter Activity.

Any Other Business:

Bins to be removed (Action: Jenny and Simon).

The meeting closed at 21:20.

Next Meeting – Wednesday May 8^th 2013 at 8 pm; venue to be advised.